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Important Information Regarding COVID-19

See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated August 21, 2020)

Commencement Processes and Deadlines

Commencement 2020

See the University's Commencement website for updates about the Virtual Celebration of 2020 Graduates.

See the Commencement Handbook for Staff

Commencement Dates & Deadlines

Saturday, February 29

  • Spring application to graduate opens for students in Axess

  • Undergraduates must complete the Senior Survey in order to apply to graduate

Saturday, February 29

  • Start reviewing Final Recommending Lists for degree candidates. "Save" button available on PeopleSoft Final Recommending List.

Wednesday, April 15

  • Distinction lists available will be released the morning of the 15 electronically via StudAdmin.

Friday, April 17

  • Deadline to file application to graduate for Spring Quarter 2019-20

  • Applications received after April 17 are assessed a $50 fee. No further applications to graduate are accepted after 5:00 p.m. on June 5

Friday, April 24

  • Final Study List Deadline. Last day to add and drop classes, or adjust units on variable unit classes. This is the last day for tuition reassessment for dropped courses or units

Thursday, May 14

  • Term Withdrawal Deadline. Last day to submit Leave of Absence with partial refund

Monday, May 18

  • Target date to resolve any missing grades for graduating students in prior quarters.

  • Deadline to submit Distinction Lists (with any additions) to the Office of the University Registrar by 5:00 p.m.

Wednesday, May 20

  • Commencement at the Student Services Meeting

Monday, June 1

  • Faculty/proxy grading opens. Encourage faculty to submit grades for graduating students as early as possible.

Friday, June 5

  • Deadline (12:00 noon) to submit Ph.D. dissertation, University thesis, or D.M.A. final project.

  • Late application to graduate deadline in Axess ($50 fee).

  • Last day to withdraw application to graduate in Axess.

  • Deadline for Coterm Course Transfer (pdf) form.

  • Deadline for Spring Quarter degree candidates to make diploma distribution changes in Axess.

  • Deadline to submit a service request to make diploma name changes.

Saturday, June 6

  • Final Recommending Lists become available to route to chair

Thursday, June 11 (5:00 p.m.)

  • Deadline to submit Final Recommending Lists for Medicine/ LAW/ MPSA to the University Registrar

Commencement Week Calendar

Sunday, June 14  

  • Deadline for submission of grades for graduating students-midnight

    • Real-time report for departments, with graduating students' status and grades, is available in PeopleSoft: Records and Enrollment > Graduation > STF Clear for Graduation

    • See the Registrar’s STF Clear for Graduation Report help page for more information

  • Conferral date for all Spring degrees. Degrees will be posted June 18.

Tuesday, June 16 (5:00 p.m.)

  • Deadline to submit Final Recommending Lists for Undergraduates/Master’s/Engineer/GSB/PhD/DMA to the University Registrar

Thursday, June 18

  • Students will be moved to "awarded" status and degrees posted. Please be advised degrees will show as "conferred" on June 14th, but posted on June 18th.

Week of June 22

  • Diplomas ordered for Winter and Spring graduates who selected 'Mail'. Directions on how to update diploma distribution in Axess can be found here.

  • Financial and OCS holds need to be removed by this week or they will need to submit a Service Request and we will order their diploma.

Questions?

Registrar Office Staff Contacts

Degree Progress

Undergraduate degree progress questions:

Coterm degree progress questions:

Graduate or advanced degree progress questions:

Records

General records questions:

Diploma questions:

Grading questions:

Helpful information and resources for Commencement