On this page
- OSR Work Flow Document for IPAs and JPAs
- Definitions
- VA Intergovernmental Personnel Act (IPA) Agreements
- VA Requirements Agreements
- PAVIR Personnel Services Agreements (PSA)
- PAVIR Joint Personnel Agreements (JPA)
- PAVIR Joint Personnel Agreements (JPA)-Amendment
- PAVIR Reverse Joint Personnel Agreements (Reverse JPA)
Veterans Affairs (VA) and Palo Alto Veterans Institute for Research (PAVIR) Agreements
This page provides additional roles and responsibilities specific to VA and PAVIR agreements. This information is intended to supplement, but not replace, the roles and responsibilities for contract proposal and award management processes detailed elsewhere on the web site. All other roles and responsibilities remain in effect.
Effective July 1, 2014, the new name for PAIRE [PAIRE website >>] is is Palo Alto Veterans Institute for Research (PAVIR). The PAVIR website is under construction.
* VA Intergovernmental Personnel Act (IPA) Agreements
* VA Service Agreements
* VA Requirements Agreements (previously "Solicitation Agreement")
* PAVIR Personnel Services Agreements (PSA)
* PAVIR Joint Personnel Agreements (JPA)
* PAVIR Joint Personnel Agreements (JPA)-Amendment
* PAVIR Joint Personnel Agreements (JPA)- Early Termination
* PAVIR Reverse Joint Personnel Agreements (Reverse JPA)
* PAVIR-Stanford Subcontracts
Office of Sponsor Research (OSR) Processing Flow for IPAs, JPAs, and PSAs
This document provides the workflow for processing IPAs (JPAs, PSAs) with the VA. This process involves the Office of Sponsored Research and the Department. (Research Management Group (RMG) is no longer involved in the process.)
Download file (09/21/12)
Intergovernmental Personnel Act (IPA) Agreement – Cost Reimbursement Contract in which the VA purchases services of specific Stanford University staff on research projects. Must be for research purpose. These are for salary only. Cannot be used for postdoc or admin support. An IPA can be for a maximum of 3 years and 10 months then the employee must come off the IPA for 60 days, after which they can be put back onto an IPA for another 3 years and 10 months. The employee must be a permanent employee of Stanford and have been employed for at least 90 days.
- These are cost reimbursement agreements between the VA and Stanford University.
- These are initiated through the Department or OSF (RMG is no longer involved) (revised 10/30/12).
- The agreement is negotiated by OSR.
- These get a SPO number.
- They require a PDRF, budget, and letter of rehire >>
. - There is no scope of work.
- These use the federal regular fringe benefit rates (No TGP).
- The applicable IDC rate is 0%.
- These are treated as Other Sponsored Activity - Off Campus, base: TDC.
Service Agreement – Contract in which the VA purchases services of specific Stanford University staff. The source of funds the VA utilizes to reimburse Stanford is a non sponsored project account (i.e. Merit Award, unrestricted account, discretionary income account, residual funds). There is a scope of work. Stanford facilities are used.
- These are fixed price agreements between the VA and Stanford University.
- These service agreements are typically not with Palo Alto VA. They are with other VA sites.
- These are initiated through RMG (RPM).
- The agreement is negotiated by OSR.
- These get a SPO number.
- They require a PDRF & budget.
- There is a scope of work. Stanford facilities are used.
- These use the federal regular fringe benefit rates (No TGP).
- The applicable IDC rate is 0%.
- These are coded as Other Sponsored Activity - On Campus, base: TDC.
- Given that the VA does not pay indirect costs, the department should budget administrative expenses to cover the cost of managing this award.
- These must be reviewed by Kathleen on a case by case basis. Notify Kathleen if you receive one of these requests
Requirements Agreement – Contract in which the VA purchase services, generally physician services. The purchase is for some percent FTE of service providers.
- These are fixed price agreements between the VA and Stanford University.
- These do not route through RMG nor OSR.
- These agreements are handled by the Controller’s Office. -- Contact Helen Mah or Brian Hoffmeister in the Controller’s Office.
- These do not get a SPO number.
- There is a budget with an IDC rate of 20% prepared by the Dept.
Personnel Services Agreement (PSA)–Cost Reimbursement Contract in which PAVIR purchases services of Stanford University staff. May be for PAIRE research but is using PAIRE gift or residual funds. These agreements are being phased-out. These are for salary only. These cannot be utilized for postdoc or for admin support.
- These are cost reimbursement agreements between PAVIR and Stanford University.
- These are initiated through the Department or OSR. (RMG is no longer involved.) (revised 10/30/12).
- The agreement is negotiated by OSR.
- These get a SPO number.
- They require a PDRF, budget & letter of rehire >>
- There is no scope of work.
- These use the federal regular fringe benefit rates (No TGP).
- Include in your budget vacation/disability/sick leave
- The applicable IDC rate is 0%.
- These are coded as Other Sponsored Activity - Off Campus, base: TDC.
Joint Personnel Agreement (JPA)–Cost Reimbursement Contract in which PAVIR provides salary reimbursement for each Stanford University employee devoting effort at the VA.
- These are cost reimbursement agreements between PAIRE and Stanford University.
- These are not routed through RMG.
- These agreements are handled between the Dept and OSR.
- OSR issues the SPO number.
- They require a PDRF, budget and the PAIRE routing form.
- There is no scope of work.
- These use the federal regular fringe benefit rates (No TGP).
- Include in your budget vacation/disability/sick leave
- The applicable IDC rate is 30%.
- These are coded as Other Sponsored Activity - Off Campus, base: MTDC.
Reverse JPA – Procurement Contract in which Stanford provides salary reimbursement for each PAVIR employee that is devoting effort at Stanford University.. The University strongly discourages these types of agreements. If this type of agreement is absolutely necessary, the agreement is handled by Procurement (Troy Sutton).
- This involves a procurement action.
- These are fixed price agreements between PAIRE and Stanford University.
- These are not routed through RMG
- The agreement is handled by the Procurement Office.
- These do not get a SPO number.
PAIRE subcontract – When there is a separate scope of work conducted at Stanford, PAVIR will issue a regular subcontract agreement. Refer to information pertaining to the subcontracts section of the Award Negotiation and Activation webpage on the RMG website.
- These are cost reimbursement agreements between PAVIR and Stanford University.
- These are initiated through RMG (RPM).
- The agreement is negotiated by OSR.
- These get a SPO number.
- They require a PDRF, budget, and scope of work.
- These use the federal regular fringe benefit rates (No TGP).
- The applicable IDC rate is the current F&A research rate.
- These are coded as Research, the location is on or off campus based on your budget analysis, base: MTDC.
