SMSA Reimbursement Policies
Overview
All reimbursements must be submitted to the SMSA Treasurer within 3 MONTHS of purchase. The reimbursement policies described below are set by Stanford University’s Associated Students of Stanford University (ASSU), the entity on campus that provides financial services to all student organizations. Reimbursements CANNOT be processed without the proper personal information and documentation, as outlined below.
General Information
Please provide to the SMSA Treasurer via email or the below submission link the following:
1) Full name
2) Email address
3) Mailing address (reimbursement checks will be sent to this address)
4) SMSA Funding Source from which the reimbursement should be processed
Documentation
Documentation can be emailed to the SMSA Treasurer, uploaded using the submission link below, or dropped off at the Treasurer’s mailbox on the 4th floor of LKSC.
For in-person purchases:
1) Provide either the original paper receipt OR an electronic copy of the receipt (PDF preferred).
2) If the purchase is to be only partially reimbursed, please highlight which items need to be reimbursed.
For Internet purchases or other expenses without a paper receipt:
1) Provide a copy of the invoice / registration confirmation / flight purchase itinerary & confirmation / hotel booking.
2) To demonstrate that the purchase was paid for, a copy of your credit card statement is needed. Highlight on your statement your full name, the last 4 digits of your account number, and the purchase description & cost (Example: Part 1 & Part 2). Other extraneous information on your credit card statement can be redacted.
3) If you credit card statement does NOT have your full name, you must provide a scanned copy of the front of your credit card with everything redacted except your full name and the last 4 digits of your account number (Example).
