Bulletin: Discontinuing Fax Submittal of Invoices (Posted October 25, 2010)

Effective November 23, Accounts Payable will NOT have the capability to receive faxed invoices. On that date, the barcode and fax receipt system will be disabled.

If you believe that this change will create significant process difficulties for your department, please contact the Buying and Paying Support Center for assistance.

To ensure receipt of invoices and timely payment processing:


  1. Suppliers should mail invoices directly to Accounts Payable.
  2. If a supplier sends an invoice to you instead,

    1. upload the invoice (either original electronic file or scanned image) via the Requisition & Purchase Order Query Tool, or
    2. mail original hard-copy to Accounts Payable

To learn how to upload an invoice, see Quick Steps: Upload Electronic File of Invoice to Accounts Payable.

Please note that the file upload capability is for submission of supplier invoices against approved Purchase Orders only and is not available for documents related to iOU, Travel Card and Purchasing Card transactions. Methods for submitting back-up documentation for iOU and PCard transactions remain the same.

Questions?

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