Overview: Stanford's Travel Card Program

In February 2009, Stanford began a phased roll-out of the new Stanford Travel Card, a University-liability JPMorgan MasterCard used for buying travel and travel-related services required for the conduct of University business. Different from the previous American Express Travel Card issued by Stanford, expenses charged to the new JPMorgan Travel MasterCard will be paid directly by the University to JPMorgan.

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Travel Card Types

There are two types of Stanford Travel Cards:

  • Department Travel Cards issued to department administrators as a means to pay for travel-related purchases for occasional travelers, students, or non-employees.
  • Individual Travel Cards issued to individuals (faculty, staff, and post-doctoral fellows) who travel frequently on Stanford business.
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Eligibility and Online Application Form

Eligibility is based on a departmentally-determined business need, and is contingent upon:

  • completed online application, specifying a guarantee account number (PTA),
  • approvals from both the prospective cardholder’s manager or department chair / dean and appropriate financial approver,
  • execution of online cardholder agreement,
  • assignment of person responsible for validating transactions and originating expense reports, and
  • completion of required online training

>> Stanford Travel Card (MasterCard) Online Application Form

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Proper Travel Card Use

Cardholders may only use the Travel Card for University travel-related business transactions. Cardholders (travelers and administrators) are responsible for ensuring that all charges comply with policy and are properly itemized, supported by a business purpose, approved, and submitted via the iOU expense reporting process.

The Travel Card may not be used for personal expenses (except for incidental expenses that can not be easily separated from a business charge). The cardholder is personally responsible for repaying Stanford University for any non-reimbursable Travel Card charges.

For details on Travel Card Policy, see Policy Notes: Stanford Travel Card Policy.

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Impact on Stanford Issued American Express Travel Card Accounts

As of February 2009, Stanford no longer issues American Express Travel Cards.

  • Department American Express Travel Accounts were deactivated upon issuance of new Stanford Travel Cards to department administrators.
  • Individual American Express Travel Cardholders were notified in April 2009 that their Stanford-issued American Express card would be deactivated on July 1, 2009.
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Questions?

For additional help, contact the Buying and Paying Support Center:

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