In order to host your event at Knight Management Center, the event must be related to the university’s academic, research, or programmatic mission. The event must also comply with the policies below.
University Sponsorship
All events require a university sponsor, which is defined as one of the following:
- A Stanford academic department, school, or institute
- Administrative offices within and operating on behalf of the university
- Student groups within the university that are registered with and approved by the Office of Student Activities and Leadership
- Non-academic departments recognized by the President’s Office
- The Associated Students of Stanford University (ASSU)
The event sponsor is responsible for event planning and must provide a valid Stanford University PTA account for payment. The sponsor must identify at least one Stanford person as a main contact at the event. Proof of compliance with the university’s sponsorship policy may be required and Stanford GSB reserves the right to cancel reservations for those who do not meet the requirements.
Major Events
If your event requires multiple locations or will have more than 200 participants, submit a detailed schedule/agenda with your initial request. Student-sponsored events must have approval of the Office of Student Activities; Stanford GSB students should consult with the Stanford GSB Student Life Office.
Outdoor Facilities
Outdoor space requests are reviewed to ensure that there are no potential noise issues that might affect concurrent events or normal business operations. Submit a layout illustrating the planned arrangement of furniture and other equipment with your initial request. Golf carts and delivery vehicles are not permitted in the courtyards, so work with your Event Planner to arrange deliveries.
Furniture
Our custodians will move and arrange all “house” furniture for use in meeting rooms. Your event sponsor will work with you to ensure the room reserved for your event will meet your specific needs. There is no fee for standard room setup, but there are fees for additional furnishings or room changes.
Equipment and Labor
Most indoor spaces include audio-visual equipment; use of this equipment is included in the room usage fee. If you plan to use the AV equipment, add time for setup and testing in your total event time on your initial request. Also note whether you will need AV support (additional fees will apply).
CEMEX Auditorium, the Oberndorf Event Center, and Seawell Family Boardroom are equipped with additional technology, for which we only allow specific technicians to operate. If you wish to use this technology for your event, include a request for support in your initial room request. Additional fees will apply.
Fees
All basic rates include existing furnishings (standard setup), use of installed AV equipment, and custodial services. Additional fees may apply for customized room setups, events for over 95 people, or an AV technician.
Advertising and Publications
In all external communications regarding your event:
- Use the formal building names and room titles.
- Use only stands/easels provided by us to post event signage.
- Arrange with us in advance for the use of our sign holders and appropriate posting locations.
Building and Room Access
The buildings are generally open to the public from 7:30am to 5:15pm, Monday through Friday. For after-hours events, we will unlock and lock the doors to your reserved spaces based on the event start and end times noted in your space confirmation. Additional security measures may be required depending on the size and nature of the event. The event sponsor will be responsible for any fees associated with the additional security measures.
Janitorial Service, Cleanup, and Damages
The event sponsor is responsible for removing all décor, personal items, and meeting materials at event completion. Stanford GSB will provide basic custodial services, which is included in the room usage fee. The event sponsor will be charged for:
- Extra cleaning required as a result of the event.
- Repairs or replacements required to fix damage to the facility caused by the client, attendees, or third-party vendors.
University Courses
Venues for academic courses are scheduled by the Registrar’s Office; contact their office to use the CEMEX Auditorium for an academic course.