Privacy Statement – Students

Student Wellness Program

Privacy Statement

The BeWell @ Stanford program is committed to respecting the privacy and confidentiality of all the information you provide to us. By using our site, you accept that such personal data will be gathered and stored in our databases. We will maintain appropriate safeguards to protect the security, integrity, and privacy of your personal data. We will not share any personally identifiable health information with anyone outside of the BeWell @ Stanford program, its agents and vendors, and the IT personnel that maintain the data, unless you agree to such disclosures in writing.

Categories of Personal Information We Collect

Our site collects personal information when you create your account during the registration process. All students are asked to provide name, email address, date of birth, and student ID number. Our online surveys and programs collect information regarding: age, gender, lifestyle behaviors, attitudes, biometric and health information, GPA, school status, ethnicity/race, relationship status, athletic and volunteer involvement, location of residence, and type of insurance.

How We Use Your Information

(a) Your registration information will be used to allow you to access the site and its health education materials. Your information is also used to allow you to register for, and to confirm eligibility for other BeWell @ Stanford programs.

We may use your email address to notify you of programs, classes, surveys, events, or research studies taking place at Stanford University and/or as part of the BeWell @ Stanford program. We may also use your email address to solicit feedback about the BeWell @ Stanford program. Student ID number and email address may also be used to combine online survey and program data with BeWell program participation data for the purpose of program evaluation; to examine the relationship between survey variables and program participation; and to plan future health promotion programming. Information regarding GPA, school status, ethnicity/race, relationship status, athletic and volunteer involvement, location of residence, and type of insurance will be used to compare health behaviors, health status, and attitudes of different groups and to identify what health promotion programming will be most effective for the different groups.

(b) Authentication and tracking logs will be used to produce usage statistics. This information does not contain any personally identifiable information.

(c) Data collected from online surveys and in-person programs will be used for the following purposes:

(i) to evaluate your health and provide educational feedback.
(ii) to refer you to appropriate health promotion programming.
(iii) to evaluate the effectiveness and return on investment of behavior change and health promotion programs.
(iv) to suggest recommendations for future health programming within Stanford University, or other universities.
(v) to identify the health behaviors and risks of different groups and compare these risks and behaviors with each other and national data.
(vi) to apply for, and/or justify, funding for programs that will help promote health among individuals and families that participate in those programs.
(vii) to investigate the relationship among lifestyle behaviors, demographic information, knowledge, attitudes, and mental and physical health and well-being.

When used for purposes (iii) through (vii), your survey data will be combined with the data of other respondents, as well as your data collected from other sources, and subjected to aggregate data analysis and reporting both to groups and individuals within Stanford University and to outside groups for research and publication purposes. Data may be the subject of graduate students’ doctoral dissertations. No personally identifying information will be included in such reports. Please read each of the above statements carefully before choosing to enter any personal data into our surveys.

How BeWell Protects Your Personal Information

Our current practices include:

(a) Storing information on a secure database within the Medical School.

(b) Using passwords to authenticate users before granting access to personal information.

(c) Encrypting information when it is transmitted from the user’s browser to our web server. Data are also encrypted when transmitted from our web server to the user’s browser. Stanford employs Secure Socket Layer encryption in the use of its surveys and recommends that all users have browsers capable of 128-bit encryption.

(d) Using firewalls to protect information held in our servers.

How You Can Access, Change, or Delete Your Information

Please email employeewellness@stanford.edu in order to request removal of records from our database, to request a correction be made to your data, or for any other questions or concerns.

Policy Changes

This privacy statement will be updated periodically to reflect any material changes to our privacy policy.

Effective Date

This policy is effective as of 11/2/09.