Dear Conference Client,

Stanford Conferences is pleased to have the opportunity to coordinate campus accommodations and related conference services for your upcoming summer program at Stanford University. In our commitment to help ensure that your group’s stay on campus will be an enjoyable and safe experience, we are pleased to provide you with this updated version of our Conference Planning Manual.

The Conference Planning Manual is available online through our website. The online Conference Planning Manual provides a paperless, easily accessible means for accessing the various documents. If you are a returning client, you may continually reference the documents online as necessary, or you may print the documents to replace last year’s contents in your Conference Planning Manual. We will provide our new clients with a CD-ROM version of the 2012 Conference Planning Manual. Whether your program is new or returning, if you need additional CD-ROM copies of this manual, please contact your Conference Account Manager/Coordinator to request one.

The indexed documents contained in this manual provide a detailed explanation of Stanford University’s conference policies and guidelines, as well as essential reference information of which you will need to be aware during your program’s time on campus. The Stanford Conferences team asks that you carefully read each of the Conference Planning Manual documents in this packet. We also encourage you to ensure that your on-site team has access to the Conference Planning Manual for easy reference as questions arise during your program.

The Stanford Conferences team will be happy to answer any questions that you may have concerning these planning materials. In the meantime, we look forward to assisting you in creating a successful and rewarding program for your participants and staff this summer!

Best Regards,
Phillip M. Gin, CMP, CMM
Executive Director, Stanford Conferences