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GAP Handbook

The Graduate Academic Policies and Procedures handbook (the GAP) is a compilation of university policies and other information related to the academic progress of Stanford graduate students, from their application and admission to the conferral of degrees and retention of records.

Chapters

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1. Introduction

1.1 Introduction

1.1.1 Introduction: Policy

1.1.2 Introduction: Implementation

2. Admissions and Matriculation

2.1 Admitting Graduate Students to Matriculated Study

2.1.1 Admitting Graduate Students to Matriculated Study: Policy

2.1.2 Admitting Graduate Students to Matriculated Study: Implementation

2.2 Requirements for New International Students

2.2.1 Requirements for New International Students: Policy

2.2.2 Requirements for New International Students: Implementation

2.3 Activating Nonmatriculated Graduate Students

2.3.1 Activating Nonmatriculated Graduate Students: Policy

2.3.2 Activating Nonmatriculated Graduate Students: Implementation

2.4 Students of New Faculty

2.4.1 Students of New Faculty: Policy

2.4.2 Students of New Faculty: Implementation

2.5 Commitment to Graduate Student Diversity

2.5.1 Commitment to Graduate Student Diversity: Policy

2.5.2 Commitment to Graduate Student Diversity: Implementation

3. General Requirements, Progress and Milestones

3.1 Registration, Enrollment and Academic Progress

3.1.1 Registration, Enrollment and Academic Progress: Policy

3.1.2 Registration, Enrollment and Academic Progress: Implementation

3.2 Residency Policy for Graduate Students

3.2.1 Residency Policy for Graduate Students: Policy

3.2.2 Residency Policy for Graduate Students: Implementation

3.3 Academic Advising

3.3.1 Academic Advising: Policy

3.3.2 Academic Advising: Implementation

4. Degree-Specific Requirements, Progress and Milestones

4.1 Master's Degrees

4.1.1 Master's Degrees: Policy

4.1.2 Master's Degrees: Implementation

4.2 Coterminal Degrees

4.2.1 Coterminal Degrees: Policy

4.2.2 Coterminal Degrees: Implementation

4.3 Engineer Degree

4.3.1 Engineer Degree: Policy

4.3.2 Engineer Degree: Implementation

4.4 Professional Degrees

4.4.1 Professional Degrees: Policy

4.5 Doctoral Degrees, Requirements

4.5.1 Doctoral Degrees, Requirements: Policy

4.5.2 Doctoral Degrees, Requirements: Implementation

4.6 Doctoral Degrees, Candidacy

4.6.1 Doctoral Degrees, Candidacy: Policy

4.6.2 Doctoral Degrees, Candidacy: Implementation

4.7 Doctoral Degrees, University Oral Examinations & Committees

4.7.1 Doctoral Degrees, University Oral Examinations & Committees: Policy

4.7.2 Doctoral Degrees, University Oral Examinations & Committees: Implementation

4.8 Doctoral Degrees, Dissertations & Dissertation Reading Committees

4.8.1 Doctoral Degrees, Dissertations & Dissertation Reading Committees: Policy

4.8.2 Doctoral Degrees, Dissertations & Dissertation Reading Committees: Implementation

4.9 Joint Degree Programs

4.9.1 Joint Degree Programs: Policy

4.9.2 Joint Degree Programs: Implementation

5. Changes of Enrollment Status

5.1 Changes and Additions of Degree Programs

5.1.1 Changes and Additions of Degree Programs: Policy

5.1.2 Changes and Additions of Degree Programs: Implementation

5.2 Part-Time Enrollment

5.2.1 Part-Time Enrollment: Policy

5.2.2 Part-Time Enrollment: Implementation

5.3 Leaves of Absence

5.3.1 Leaves of Absence: Policy

5.3.2 Leaves of Absence: Implementation

5.4 Program Discontinuation and Reinstatement

5.4.1 Program Discontinuation and Reinstatement: Policy

5.4.2 Program Discontinuation and Reinstatement: Implementation

5.5 Enrollment Holds (Negative Service Indicators)

5.5.1 Enrollment Holds: Policy

5.5.2 Enrollment Holds: Implementation

5.6 Dismissal for Academic and Professional Reasons

5.6.1 Dismissal for Academic and Professional Reasons: Policy

5.6.2 Dismissal for Academic and Professional Reasons: Implementation

5.7 Conferral of Degrees

5.7.1 Conferral of Degrees: Policy

5.7.2 Conferral of Degrees: Implementation

5.8 Exchange Programs

5.8.1 Exchange Programs: Policy

5.8.2 Exchange Programs: Implementation

5.9 Pregnancy, Childbirth and Adoption

5.9.1 Pregnancy, Childbirth and Adoption: Policy

5.9.2 Pregnancy, Childbirth and Adoption: Implementation

5.10 Converting to Postdoctoral Status

5.10.1 Converting to Postdoctoral Status: Policy

5.10.2 Converting to Postdoctoral Status: Implementation

5.11 Postdoctoral Scholars in Degree Programs

5.11.1 Postdoctoral Scholars in Degree Programs: Policy

5.11.2 Postdoctoral Scholars in Degree Programs: Implementation

6. Tuition and Fees

6.1 Graduate Tuition Categories

6.1.1 Graduate Tuition Categories: Policy

6.1.2 Graduate Tuition Categories: Implementation

6.2 University Fees

6.2.1 University Fees: Policy

6.2.2 University Fees: Implementation

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7. Graduate Student Funding

7.1 Graduate Financial Support: General Funding Guidelines and Definitions

7.1.1 General Funding Guidelines and Definitions: Policy

7.1.2 General Funding Guidelines and Definitions: Implementation

7.2 Fellowships and Other Stipend Support

7.2.1 Fellowships and Other Stipend Support: Policy

7.2.2 Fellowships and Other Stipend Support: Implementation

7.3 Assistantships

7.3.1 Assistantships: Policy

7.3.2 Assistantships: Implementation

7.4 Postdoctoral Scholar Support

7.4.1 Postdoctoral Scholar Support: Policy

7.4.2 Postdoctoral Scholar Support: Implementation

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8. Student Records and Files

8.1 Principles for Handling of Student Data

8.1.1 Principles for Handling of Student Data: Policy

8.1.2 Principles for Handling of Student Data: Implementation

8.2 Privacy of Student Records and FERPA

8.2.1 Privacy of Student Records and FERPA: Policy

8.2.2 Privacy of Student Records and FERPA: Implementation

8.3 Retention of Student Records

8.3.1 Retention of Student Records: Policy

8.3.2 Retention of Student Records: Implementation