Benefits

Paid Time Off

Benefits-eligible employees who accrue leave have these key paid time off options:

Vacation Leave

Sick Time

Personal Time Off (PTO)

Floating Holiday
  • Hours are accrued the last day of each month, after you have earned the hours for that month; accrual rates are based on length of service and exemption status
  • Hours roll over from year to year, with a maximum accrual of 240 hours*
  • Prorated for part-time benefits-eligible employees
  • Payout upon termination
  • Hours are accrued the first day of each month, in case you need those hours that month; hours vary based on exemption status
  • Hours roll over from year to year with no maximum limit
  • Prorated for part-time benefits-eligible employees
  • No payout upon termination

Temporary and Casual Staff Employees: please see Administrative Guide Memo 2.1.22 for sick time details.

Student Hourly Employees: please see Administrative Guide Memo 10.3.1 for sick time details.

Graduate Student Hourly Employees: please see Administrative Guide Memo 10.2.2 for sick time details.

Faculty: See the Faculty Handbook
  • 24 hours of PTO are available at the beginning of the calendar year
  • Hours are prorated for newly hired and part-time benefits-eligible employees
  • Unused PTO hours do not roll over from year to year
  • Any remaining unused PTO is paid in the employee's final paycheck
  • Eight (8) hours are available on January 1 or on the date of hire after January 1 (for full-time, benefits-eligible staff), to be used on any day or partial day within that calendar year, that is mutually agreed upon by the employee and manager/supervisor
  • Prorated for part-time benefits-eligible employees
  • Unused floating holiday hours do not roll over to the next year
  • Payout in employee's final paycheck only if floating holiday cannot be used prior to termination
See Administrative Guide Memo 2.1.6: Vacations

For Regular Staff Employees, Regular Academic Staff-Research, and Regular Academic Staff-Professional Librarians, see Administrative Guide Memo 2.1.7

For details about the State of California paid sick time law that went into effect on 07/01/15, visit: http://sicktime.stanford.edu

 See Administrative Guide Memo 2.1.8: Miscellaneous Authorized Absences See Administrative Guide Memo 2.1.15: Paid Holidays

*NOTE: Effective 01/01/2012, the maximum accrual rate for vacation leave is 240 hours. Employees represented by a union may have a different vacation accrual maximum and should check the terms of their agreement. In addition, benefits-eligible employees receive 10 paid holidays each calendar year. Also, during Stanford's winter closure (between fall and winter quarters) benefits-eligible employees may receive up to three additional paid days off that can be used during that time period; see the annual holiday schedule.