HR Transaction Services
View/download transaction forms for the HR management system
We are a “one stop shop” for verifying data and processing HR PeopleSoft transactions, making corrections, and coordinating processing and system improvements. We strive to be accurate, reliable advisors who are a responsive and accommodating extension of your team.HR Transaction Services (HRTS) has implemented a continuous improvement program, with ongoing measurement of both timeliness and accuracy, to ensure high quality and reliability of Stanford’s HR data. Futhermore, job aids can be used to create or maintain job or position records, including forms for transactions, in the HR Management System section.
Facts about HRTS:
- Formed in 2011 as part of University Human Resources/ HR Operations & Systems
- Center of expertise for PeopleSoft transactions, support, and system administration
- Located at 3160 Porter Drive (near Page Mill & Foothill Expressway)
- Coordinators for background check operations, Taleo job postings, training, and special projects
- New Employee Welcome Center
- Imaging of personnel files
Winter Close 2015 Transaction Deadlines
Thank you for using our HR Transactions processing services. You are the clients that make things run well across Stanford. In anticipation of Winter Closure 2015, this is a heads-up in order to serve you better to meet the processing deadlines. Please plan ahead with your supported groups.
Request Type |
Pay Period / Work Period |
Deadline |
|---|---|---|
|
Single Transaction |
PPE December 15, 2015 |
By 5pm on Wednesday, December 9, 2015 |
|
PPE December 31, 2015 |
By Monday, December 14, 2015 |
|
|
Batch Transaction |
PPE December 15, 2015 and PPE December 31, 2015 |
By Friday, December 4, 2015 |
|
Terminations
Note: All applicable timecards must be completed and approved by the employee and supervisor or department TLA by the same day. |
Last day worked from 12/16/15 – 12/20/15
|
By 5pm on Thursday, December 10, 2015 |
|
Last day worked from 12/21/15 – 01/06/16 |
By 5pm on Friday, December 11, 2015 |
|
|
Taleo Job Posting |
n/a |
5pm on Monday, December 14, 2015 |
We will always try to prioritize your unforeseen requests that require a fast turn-around time. View the Payroll Deadline calendar for further information.
Reminder: HRTS will be completely closed at the end of business on Friday, December 18, 2015 through Sunday, January 3, 2016. The hractions@stanford.edu email queue and the telephone messages (725-9079) will be monitored infrequently during winter closure. Only extreme emergency situations will be processed during this time. HRTS will re-open for business bright and early on Monday, January 4, 2016.
Standard Transaction Deadlines
- Single transactions will be acknowledged and/or completed within 24 hours, i.e. by the same time tomorrow (or next business day). Exceptions: (1) when transaction effective date is within a future pay period, and (2) when early completion would have adverse downstream impacts (e.g. a reclassification from NX1 to EX1 performed too early would impact leave accruals and timecards).
- Small Batch transactions (Less than 50 transactions) will be acknowledged and/or completed within 48 hours, i.e. by the same time two business days later. The same two exceptions above apply.
- Large Batch transactions (50 transactions or more) should be submitted at least five (5) business days prior to Payroll deadline, or scheduled in advance.
- Transactions received by 5pm, three (3) business days prior to the PeopleSoft Payroll deadline, will be processed to meet the Payroll deadline.
- Taleo Job Posting Requests: will be will be acknowledged and/or completed within 24 hours, i.e. by the same time tomorrow (or next business day). Exceptions: when a new position needs to be created, and the request is received on PeopleSoft lock-out days.
We will always try to prioritize your unforeseen items that require a fast turnaround time. View the Payroll calendar for further information.
Service Offerings
HRTS can complete (initiate, approve, and load) all these types of transactions on your behalf:
| For Faculty, Academic Staff, Non-Academic Staff, Student, and Contingent Employees – HRTS completes Transactions of all types on time and with consistently high quality: |
|||
|---|---|---|---|
| New Hires/Rehires | Terminations | Job Changes | Taleo Job Postings |
| Bonus Payments | Off-Cycle Check Requests | Job Record Releases | Supplemental Payments |
| Transfers in/Transfers Out | Salary Changes | Demographic Updates | Global Employees |
| Non-Employee Affiliates | Temp/Casual Hires | Student Hires | Batches on Spreadsheets |
| Leaves of Absence | FTE Changes | Sabbaticals | Promotions |
Additional Benefits/Questions:
Exclusive New Hire Privacy Portal to collect the birth date and SSN for new hires. No need to wait for the completed I-9 or phone call from future hires to collect this protected data prior to processing the hire into PeopleSoft.
You no longer need to do any of these transactions if your department decides to process via HRTS. Call Steve Holoien at (650) 723-7930 or email Holoien@stanford.edu
HR Transaction Services Goals
- Leverage system and institutional knowledge by providing high quality transaction services from process and system experts
- Reduce costs to schools and departments by offering economies of scale in a service center structure
- Improve the reliability of HR data, now viewed by Stanford leadership using HR Metrics
- Ensure consistent application of policies and procedures, as well as local, state, and federal laws and regulations
- Ease the burden on school and departmental staff, enabling them to better support their employees
Service Level Agreements
- HRTS operates under a Service Level Agreement.
- The SLA provides clarity of roles and responsibilities with participating areas, and defines the service level expectations of both the requesting group and HRTS.
For More Information
Please contact us: hractions@stanford.edu or (650) 725-9079.
