Obtaining copies of the biographic passport pages of the scholars and dependents and for completing the DS-2019 Request Form according to the machine-readable strip at the bottom of those pages so that accurate DS-2019s can be created.
Monitoring the J-1 scholars' arrival dates and informing the I-Center of possible delays or cancellations.
- The scholar must enter the U.S. and complete and submit the J Arrival and Insurance Confirmation web form not later than the 15th day after the start date on the J-1 visa document.
- Scholars who apply for a change of status within the U.S. must complete and submit the Arrival & Insurance Confirmation web form when they receive the I-797 Approval Notice. If they have not received the Approval Notice by the 25th day after the program start date on the DS-2019 they MUST complete and submit the Arrival & Insurance Confirmation web form immediately in order for the SEVIS record to be validated before the deadline.
- If the scholar or department postpones the scholar's visit, the department must request a new document from the I-Center so that the DS-2019 can be re-issued with a later start date.
  Click here for specific instructions >>
- If the scholar or department cancels the visit prior to the arrival of the scholar, the I-Center must be notified immediately so that the DS-2019 can be cancelled.
  Click here for instructions>>
Confirming with the J-1 scholars that they have sent their arrival confirmations to the I-Center.
Informing J1 visitors that they are required to have health insurance for themselves and their J-2 dependents that meet the State Department's requirements for the J program.
Details of these requirements can be found here >>
Reminding J-1 scholars to follow directions that were included in the reply to their Arrival Confirmation concerning reporting a change of address within 10 days of moving.
Notifying the I-Center if the scholar or the scholar’s department ends the appointment more than 30 days before the program end date on his/her DS-2019 and the scholar will not be transferring to another U.S. institution.
Click here for instructions >>
Initiating a J-1 extension, if needed, at least three months in advance of the expiration date.
Click here for instructions >>
Making sure that that Stanford-sponsored J-1 employees do not engage in clinical research or patient contact. If your J-1 scholar will have clinical duties, you should contact the Office for Graduate Medical Education.
Clarifying for the sponsored individual what facilities will or will not be available to them while at Stanford, e.g. prearranged housing, health coverage, office space, secretarial help, computer/email access, etc.
Informing the I-Center if the scholar has changed departments within the university so that a revised DS-2019 can be issued (the new department should initiate this DS-2019 Request), or will engage in collaborative Stanford research at a non-Stanford location.
Click here for instructions >>

The J Scholar Visa Request form is available via the Axess portal at http://axess.stanford.edu

Click the login button
Enter your SUNet ID and password and click 'login'
The J Scholar Visa Request forms are available on the Employee Information tab. If you do not automatically find yourself on this tab, you will first need to click the tab to navigate here. Note: If you are a Stanford department administrator and do not see J Scholar Visa Requests, please complete and submit this webform to request access to the forms.
Then click the J Scholar Visa Request link.
The main page for J Scholar Visa Requests opens, displaying a menu of available options.
Select Amend Start/End Dates Before Arrival and click 'Continue'

The J Scholar Visa Request form is available via the Axess portal at http://axess.stanford.edu

Click the login button
Enter your SUNet ID and password and click 'login'
The J Scholar Visa Request forms are available on the Employee Information tab. If you do not automatically find yourself on this tab, you will first need to click the tab to navigate here. Note: If you are a Stanford department administrator and do not see J Scholar Visa Requests, please complete and submit this webform to request access to the forms.
Then click the J Scholar Visa Request link.
The main page for J Scholar Visa Requests opens, displaying a menu of available options.
Select Cancel (before arrival) and click 'Continue'

The J Scholar Visa Request form is available via the Axess portal at http://axess.stanford.edu

Click the login button
Enter your SUNet ID and password and click 'login'
The J Scholar Visa Request forms are available on the Employee Information tab. If you do not automatically find yourself on this tab, you will first need to click the tab to navigate here. Note: If you are a Stanford department administrator and do not see J Scholar Visa Requests, please complete and submit this webform to request access to the forms.
Then click the J Scholar Visa Request link.
The main page for J Scholar Visa Requests opens, displaying a menu of available options.
Select Shorten Program and click 'Continue'

The J Scholar Visa Request form is available via the Axess portal at http://axess.stanford.edu

Click the login button
Enter your SUNet ID and password and click 'login'
The J Scholar Visa Request forms are available on the Employee Information tab. If you do not automatically find yourself on this tab, you will first need to click the tab to navigate here. Note: If you are a Stanford department administrator and do not see J Scholar Visa Requests, please complete and submit this webform to request access to the forms.
Then click the J Scholar Visa Request link.
The main page for J Scholar Visa Requests opens, displaying a menu of available options.
Select Extension of Ongoing Program and click 'Continue'

The J Scholar Visa Request form is available via the Axess portal at http://axess.stanford.edu

Click the login button
Enter your SUNet ID and password and click 'login'
The J Scholar Visa Request forms are available on the Employee Information tab. If you do not automatically find yourself on this tab, you will first need to click the tab to navigate here. Note: If you are a Stanford department administrator and do not see J Scholar Visa Requests, please complete and submit this webform to request access to the forms.
Then click the J Scholar Visa Request link.
The main page for J Scholar Visa Requests opens, displaying a menu of available options.
Select Add/Change Site of Activity and click 'Continue'