Space & Assets

As the needs of your department or group grow or change, you will need to add to or repurpose your current building space. Learn how to make a request for additional space, short-term storage, and criteria used to evaluate research, office, and long term storage space requests.

Space Requests

Space Request Process

  1. Fill out the Space Request Form  to request space, including long-term storage.
  2. The Department's Director of Finance & Administration should submit the form.
  3. The request will be reviewed by us, and you will be notified with a response.

Request for a Short Term Storage Permit

  • Call 650-725-3926 or email ofpmrequests to request a permit. 
  • If your department needs to store any items temporarily in a hall, tunnel, or mechanical room, contact our office to request permission. This might include placing furniture, file cabinets, tables etc in a hall/tunnel while you have a room painted or recarpeted. No chemicals, flammables or hazardous waste may be stored in a hallway or tunnel. 
  • If you have an active project, managed by our office, your project manager can handle making the request. 
  • If a "Short Term Storage Permit" is issued to you, it must be placed on any item placed outside a room.
  • Items found in halls or tunnels without a Short Term Storage Permit will be removed at the owners expense.

Criteria for Space Requests

Evaluating Research and Office Space

  • Does the department have a written & implemented space assignment plan?
  • Is the Department's Indirect Cost Recovery/NASF calculation above the 75% SoM average for the previous 3 years?
  • Will the Indirect Cost Recovery/NASF calculation remain above the average after the new space is included?
  • Requests that serve the needs of more than one department will be given increased priority.
  • Has the department investigated how the need could be accommodated under its current space inventory?

Evaluating Long Term Storage Space

Storage space is assigned for short-term use and is reviewed annually at the minimum.

What can be stored:

  • Site clearance material prior to a renovation project
  • Documents required for Sponsored Projects or clinical studies
  • Documents required for legal actions

What cannot be stored:

  • Chemicals, flammables, radioactives or hazardous waste 
  • Equipment that does not work 
  • Empty cardboard boxes, Styrofoam, packing materials, etc