ARCHIVED Bulletin: Expenditure Type & Object Code Updates (Posted August 28, 2013)

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

On this page:

New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
58393 INTERDEPT CHGS PROG INC IDC Use only with permission from the Office of Research Policy and Compliance. Used for interdepartmental charges for services provided by a sponsored program income award where the program income award does not incur indirect costs (IDC). The services are subject to IDC assessed on the awards that benefited from and were charged the services. Yes No Yes Yes No

Note:  The following codes, originally listed in the Mar-2013 Bulletin, are now available for Payment Activities as of 9/1/13. They will be available for Journal activities when Aug-2013 has closed.
55605 VSC Animal Feed VETERINARY SERVICE CENTER USE ONLY – feed/food for animals under the care of the VSC. Yes Yes Yes Yes Yes
55608 VSC Animal Bedding VETERINARY SERVICE CENTER USE ONLY – bedding materials for animals under the care of the VSC. Yes Yes Yes Yes Yes
55611 VSC Animal Caging/Housing VETERINARY SERVICE CENTER USE ONLY – washable and recyclable caging/housing for animals under the care of the VSC. Yes Yes Yes Yes Yes
55614 VSC Animal Import VETERINARY SERVICE CENTER USE ONLY – all special services, supplies, and materials related to IMPORTING animals to the VSC, including health status reports, import documentation, and special handling of animals. Yes Yes Yes Yes Yes
55617 VSC Animal Export VETERINARY SERVICE CENTER USE ONLY – all special services, supplies, and materials related to EXPORTING animals from the VSC, including health status reports, animal-safe shipping containers and materials, export documentation, and special handling of animals. Yes Yes Yes Yes Yes
55620 VSC Supplies-Personal Protect Equ VETERINARY SERVICE CENTER USE ONLY – personal protective equipment supplies for regulatory compliance and health status maintenance at the VSC. Yes Yes Yes Yes Yes
55623 VSC Supplies-Vet Rx/Materials VETERINARY SERVICE CENTER USE ONLY – veterinary medicines and materials to provide care for animals at the VSC. Yes Yes Yes Yes Yes
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
11185 ASSETS LIMITED AS TO USE To be used for assets whose use is restricted by legal restrictions. This includes bond proceeds to be spent on specific construction project where the funds are held by a trustee and only released upon verification of use. No No No Yes No
15220 MP EARNINGS To record Merged Pool actual Earnings and its offset when the earnings portion of payout is made to individual funds. The balance in this account represents undistributed earnings due to timing differences. No No No Yes No
15320 POOL C EARNINGS To record Pool C actual Earnings and its offset when the earnings portion of payout is made to individual funds. The balance in this account represents undistributed earnings due to timing differences. No No No Yes No
15420 POOL T EARNINGS To record Pool T actual Earnings and its offset when the earnings portion of payout is made to individual funds. The balance in this account represents undistributed earnings due to timing differences. No No No Yes No
47630 REBATES/REIMB/REFUNDS To record receipts of revenue that offset incurred expenses, such as reimbursements, vendor rebates (including institutional rebates) or refunds. The code replaces object code 46670 and exp type 56080. All revenue recorded on this code, other than institutional rebates, must be transferred on a timely basis to an ET to offset previously incurred expense No No Yes Yes No
48720 INTERDEPT SC 15% CAP EXMT UNIV For booking service center centrally billed external income that is exempt from the 15% external income cap. In most cases this external income is from other academic (degree granting) institutions, however, the GL code may be used for other special external income cap exemptions granted by Stanford Tax Director. See the Service Center Policies and Practices manual for more information. Yes Yes Yes Yes No
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
11180 ASSETS LIMITED AS TO USE New Category/Parent for Assets Limited as to Use No No No No No
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Category Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code		 Name From... To...
56080 VENDOR REBATES PROCURMNT ONLY Enabled

Disabled as of 8/31/2013

(Still available for August transactions)
58390 INTERDEPT CHGS PROG INC NO IDC INTERDEPT CHGS PROGRAM INC AWD

INTERDEPT CHGS PROG INC NO IDC

(No longer available in IJ Public)
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Past Requests

Year Month
2013 July
June
May
April
March
February
January
2012 December
November
September
August
July
June
May
April
March
February
January
2011 December
August
June
May
April
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2010 December
July
June
May
April
March
February
January
2009 November
October 2009
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a HelpSU ticket.

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