ARCHIVED Bulletin: Expenditure Type & Object Code Updates (Posted June 28, 2010)
Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.
On this page:
- New Expenditure Types
- New Object Codes
- New Expenditure Categories
- Changes to Existing Expenditure Types and Object Codes
- Past Requests
- Staying Informed
- Additional Resources
See FY10 Freeze on Requests for New/Changes to Expenditure Types / Object Codes
| EXP Type | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| 57520 | GFS GRD STU SUPPLY TRAVEL STPD | Payment of graduate student's supplies and or travel expense to support the student's degree program that cannot be certified as a University business expense. See Administrative Guide Policy 5.4.2 Section 11 for travel certification criteria. See GFS Policy Manual. Payments to offset other educational expenses of students for guidance about supplies should be charged as stipends. Adjustments must be made through GFS. Payments for travel/and or supplies that are considered University business expenses must be reimbursed through Travel and Reimbursement. Note: Supplies are considered University expenses if they belong to the department not the student. | Yes | No | No | Yes | No |
| 46464 | GROUND RENT & SUBDIVISION FEE | Record the revenue received from homeowners for ground rent payable on Stanford property and the sub division fee on the Olmsted terrace homes. | Yes | No | No | No | Yes |
| 11235 | MORTGAGES RECEIVABLE | Currently Mortgages receivable is part of Other Investments. This needs to be reclassed into the Accounts Receivable area of the Balance sheet. | Yes | No | No | No | Yes |
| Object Code | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| 46464 | GROUND RENT & SUBDIVISION FEE | Record the revenue received from homeowners for ground rent payable on Stanford property and the sub division fee on the Olmsted terrace homes. | Yes | No | Yes | Yes | Yes |
| 11235 | MORTGAGES RECEIVABLE | Currently Mortgages receivable is part of Other Investments. This needs to be reclassed into the Accounts Receivable area of the Balance sheet. | Yes | No | Yes | Yes | Yes |
| Exp Category Code | Title |
|---|---|
| 46464 | GROUND RENT & SUBDIVISION FEE |
| 11235 | MORTGAGES RECEIVABLE |
| EXP Type/Object Code | What Changed? | From... | To... |
|---|---|---|---|
| No Changes to Existing Expenditure Types and Object Codes | |||
Staying Informed
To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.
Additional Resources
The following resources are available to help properly code transactions:
- Expenditure Type Query (Launch Oracle and open the SU Inquiry Tools folder)
- Expenditure Type Definitions & Rules
- Object Code Listing
- Object Codes: 46XXX Revenue Definitions
- Proper Coding of Allowable and Unallowable University Expenditures
- How To: Identify Existing Project, Task, Award (PTA)
If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.
Past Requests
2015Questions?
For additional help, please submit a HelpSU ticket.