ARCHIVED Bulletin: Expenditure Type & Object Code Updates (Posted January 27, 2012)
Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.
On this page:
- New Expenditure Types
- New Object Codes
- New Expenditure Categories
- Changes to Existing Expenditure Types and Object Codes
- Past Requests
- Staying Informed
- Additional Resources
| EXP Type | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| No New Expenditure Type Created | |||||||
| EXP Type | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| 46615 | NON STANFORD PRGRAM REV-STUDNT | Revenue received from non-Stanford programs in which Stanford University students are academically involved (i.e., ASSU, off-campus programs). Do not use for Stanford University programs which have a University PTA. (Transfer funds instead.) The expenditures for such programs must be coded to 56015. | Yes | Yes | Yes | Yes | No |
| Exp Category Code | Title |
|---|---|
| No New Expenditure Category Created | |
| EXP Type/Object Code | What Changed? | From... | To... |
|---|---|---|---|
| 57412 | VSR & CAMPUS HEALTH SVC FEES | VISITING STU RESEARCHER FEES | VSR & CAMPUS HEALTH SVC FEES |
| Fees paid for visiting (graduate) student researchers (VSRs) for access to Stanford facilities and faculty. Includes federal tax withholding on the VSR fee when applicable. Adjustments should be made through GFS. Unallowable on sponsored projects. Use ET 57630 to charge the campus health service fee for VSRs. (See RPH 9.7) | Fees paid for 1) Visiting Student Researchers (VSR) for access to Stanford facilities and faculty, 2) Campus Health Service Fee paid by department, 3) Federal tax witholding related to these fees when applicable. These expenses are treated as an offset to graduate student tuition revenue. Adjustments should be made through GFS. (See RPH 9.7) |
||
| 57401 | GRAD FIN AID, TUITION & FEES | GRAD FELLOWSHIP TUTION | GRAD FIN AID, TUITION & FFEE |
| 51320 | RBE STAFF PHYSICIANS | Active | Inactive |
| 51820 | PENSION PLAN CONTRIBUTIONS HR ONLY | Active | Inactive |
| 47315 | PR PAYMENTS TO BENEFICIARIES | Active | Inactive |
| 51910 | NON FACULTY BONUS-CURRENT YEAR | BONUS | NON FACULTY BONUS-CURRENT YEAR |
| 51905 | FACULTY BONUS-CURRENT YEAR | FACULTY BONUS | FACULTY BONUS-CURRENT YEAR |
| 51915 | FACULTY BONUS-PRIOR YEAR | BONUS PRIOR YEAR | FACULTY BONUS-PRIOR YEAR |
| 13410 | NON LVNG TRST ASSET-EXT TRUSTEE | IC MP INVESTMENT - HOSPITAL | NON LVNG TRST ASSET-EXT TRUSTEE |
| 13405 | LIVING TRST ASSET-EXT TRUSTEE | ASSETS HELD BY OTHER TRUSTEES | LIVING TRST ASSET-EXT TRUSTE |
| 13406 | LIVING TRST LIAB-EXT TRUSTEE | ACTUARIAL LIAB-OUTSIDE TRUSTS | LIVING TRST LIAB-EXT TRUSTEE |
| 47320 | PAYMENTS TO AGENCIES-UR | RETIREMENTS | PAYMENTS TO AGENCIES-UR |
| 49620 | TRANS TO UR NON OP FROM TR | OPS NET ASSETSRELSD FR RESTR | TRANS TO UR NON OP FROM TR |
| 49625 | TRANS FRM TR TO UR NON OP | TR NET ASSEST RELSD OPS-PRIOR | TRANS FRM TR TO UR NON OP |
Staying Informed
To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.
Additional Resources
The following resources are available to help properly code transactions:
- Expenditure Type Query (Launch Oracle and open the SU Inquiry Tools folder)
- Expenditure Type Definitions & Rules
- Object Code Listing
- Object Codes: 46XXX Revenue Definitions
- Proper Coding of Allowable and Unallowable University Expenditures
- How To: Identify Existing Project, Task, Award (PTA)
If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.
Past Requests
2015