Bulletin: Expenditure Type & Object Code Updates (Posted December 20, 2013)
Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.
On this page:
- New Expenditure Types
- New Object Codes
- New Object Code Parents
- New Expenditure Categories
- Changes to Existing Expenditure Types and Object Codes
- Past Requests
- Staying Informed
- Additional Resources
| EXP Type | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| 51991 | SLAC PAYROLL – EXEMPT | Salary for SLAC Exempt employees. Not a University expense. Rolls up to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Can only be used with award AAZSP. | No | No | No | No | No |
| 51992 | SLAC PAYROLL – NON-EXEMPT | Salary for SLAC Non-Exempt employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Can only be used with award AAZSP. | No | No | No | No | No |
| 51993 | SLAC PAYROLL – HOURLY | Salary for SLAC Hourly employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Can only be used with award AAZSP. | No | No | No | No | No |
| 51994 | SLAC PAYROLL – BARGAINING UNIT | Salary for SLAC Bargaining Unit employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Only to be used with award AAZSP. | No | No | No | No | No |
| 51995 | SLAC PAYROLL – FACULTY | Salary for SLAC Faculty employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Only to be used with award AAZSP. | No | No | No | No | No |
| 51996 | SLAC PAYROLL – GRAD STUDENT | Salary for SLAC Graduate Student employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Only to be used with award AAZSP. | No | No | No | No | No |
| 51997 | SLAC PAYROLL – Non Exempt Hourly | Salary for SLAC Non Exempt hourly employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Only to be used with award AAZSP. | No | No | No | No | No |
| Object Code | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| 11610 | PARENT LOANS RECEIVABLE | To track the balance of Parent Loans receivable | No | No | No | Yes | No |
| 11611 | PARENT LOANS ISSUED CLEARING | This clearing account will track the Parent Loans issued by Stanford, but not yet reconciled by the third-party loan administrator UAS. When UAS records the loans, this balance will be moved to 11610. | No | No | No | Yes | No |
| 11612 | PARENT LOANS UAS RECEIVABLE | This will track the balance receivable from UAS for payments received by UAS, but not yet transferred to Stanford. | No | No | No | Yes | No |
| 11613 | PARENT LOANS ALLOW FOR LOSS | To record the allowance for doubtful accounts on Parent Loans. | No | No | No | Yes | No |
| 45412 | ENDOW INC REINVEST UR-OUT | To record reinvestment of payout for DAF funds correctly on the 2nd page (UR) for financial reporting purposes | Yes | No | No | No | No |
| 45417 | ENDOW INC REINVEST TR – OUT | To record reinvestment of payout for Pending funds on the 2nd page (TR) for financial reporting | Yes | No | No | No | No |
| 45314 | MP PAYOUT APPR – UR NON OPS | To record MP appreciation payout to cross invested non-endowment funds | Yes | No | No | No | No |
| 11205 | SLAC PAYROLL CLEARING | Salary for SLAC employees paid by the University payroll department will auto-account to this Receivable/Clearing account. The SLAC payroll is not a University expense which is why it auto-accounts to this Receivable/Clearing account. Only to be used with award AAZSP. | No | No | No | No | No |
| Object Code | Title | Description | Usage Rules | ||||
|---|---|---|---|---|---|---|---|
| iBudget | IJ Public | IJ Special | IJ Central | IPO | |||
| 11600 | PARENT LOANS RECEIVABLE | Summary Object Code | No | No | No | No | No |
| Exp Category Code | Title |
|---|---|
| 51990 | SLAC PAYROLL |
| EXP Type/ Object Code |
Name | From... | To... |
|---|---|---|---|
| 46464 | GROUND RENT & SUBDIVISION FEE | Inactive | Active |
| 58597 | INTRL DEBT DUE TO/FROM | Interdepartmental Charge – Used by Controller's Office for Faculty Staff Mortgage Debt | Interdepartmental Charge – Used by Controller's Office for Faculty Staff Mortgage Program and Parent Loan Program. Auto-accounts to 11293 INTER ENTITY DEBT DUE TO/FROM in GL. |
Past Requests
| Year | Month |
|---|---|
| 2013 | November |
| September | |
| August | |
| July | |
| June | |
| May | |
| April | |
| March | |
| February | |
| January | |
| 2012 | December |
| November | |
| September | |
| August | |
| July | |
| June | |
| May | |
| April | |
| March | |
| February | |
| January | |
| 2011 | December |
| August | |
| June | |
| May | |
| April | |
| March | |
| January | |
| 2010 | December |
| July | |
| June | |
| May | |
| April | |
| March | |
| February | |
| January | |
| 2009 | November |
| October 2009 |
Staying Informed
To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.
Additional Resources
The following resources are available to help properly code transactions:
- Expenditure Type Query (Launch Oracle and open the SU Inquiry Tools folder)
- Expenditure Type Definitions & Rules
- Object Code Listing
- Object Codes: 46XXX Revenue Definitions
- Proper Coding of Allowable and Unallowable University Expenditures
- How To: Identify Existing Project, Task, Award (PTA)
If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.
Questions?
For additional help, please submit a HelpSU ticket.