Bulletin: Expenditure Type & Object Code Updates (Posted November 6, 2014)

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

On this page:

New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
56811 SLAC FACULTY SALARY Salary for SLAC Faculty Yes No No Yes No
56812 SLAC NON-FACULTY SALARY Salary (regular, overtime, etc.) for SLAC Exempt, Non-exempt & Bargaining unit employees, Graduate Student Research Associates and SLAC Research Associates. Yes No No Yes No
56813 SLAC CONTINGENT Salary for non-benefit eligible SLAC employees (hourly, work study, visitors, SU registered students). Yes No No Yes No
56814 SLAC HONORARIA Honoraria payments to non-employees of SLAC/Stanford. Yes No No Yes No
56830 SLAC LEAVE ACCRUAL Leave accrual for SLAC staff. Yes No No Yes No
56831 SLAC FRINGE BENEFITS Fringe benefits for SLAC staff. Yes No No Yes No
56840 SLAC DOMESTIC TRAVEL TRAVEL – DOMESTIC – SLAC EMPLOYEE – Travel and lodging in the USA and its territories by a SLAC rostered employee; reasonable expenses for transportation, lodging, subsistence, meals, mileage, car rental, shuttle service and related items incurred by employees who are on SLAC business. Air travel requires flying on a U.S. airline (Fly America Act). Review sponsor terms and conditions for additional restrictions. Yes No No Yes No
56841 SLAC FOREIGN TRAVEL TRAVEL – FOREIGN – SLAC EMPLOYEE – Any trip by a SLAC rostered employee that has a leg that begins or ends outside of the USA and its territories. This includes meals and lodging of employees in the U.S. when the trip originated outside the United States. Air travel requires flying on a U.S. airline (Fly America Act). Review sponsor terms and conditions for additional restrictions. Yes No No Yes No
56842 SLAC VISITOR TRAVEL TRAVEL – NON SLAC EMPLOYEE – Reimbursed and allowable travel and lodging expenses for individuals who are not SLAC rostered employees, such as speakers or guests. Yes No No Yes No
56850 SLAC NON-CAPITAL EQUIPMENT Non-Capital Equipment with a value of less than $5K or useful life of one year or less. Non-Capital EQUIPMENT, TOOLS E-SHOP – Equipment and tools purchased through SLAC's e-shop. Includes electrical equipment as well as vacuum equipment,SCIENTIFIC AND TECHNICAL EQUIPMENT -Scientific and technical equipment purchases. Includes items used only for research, scientific, and other technical activities. Examples are microscopes, amplifiers, voltmeters, centrifuges, and scanners. Items acquired through MPO arrangements use 55880. Computer equipment use 54101. –EQUIPMENT OTHER – Other equipment purchases. Examples include but are not limited to: food service equipment, facilities equipment. Items acquired through MPO arrangements use 55880. Computer equipment use 54101. Scientific and Technical equipment use 54104. COMPUTER EQUIPMENT E-SHOP - Computer equipment purchased through SLAC's e-shop. Includes items used in automatic data processing or computing such as mainframe computers; workstations; laptop computers; disk, hard and tape drives; disk/drum storage units; printers and any other peripheral or auxiliary equipment. IT RELATED HARDWARE – Computer equipment purchases. Includes items used in automatic data processing or computing such as mainframe computers; workstations; laptop computers; disk, hard and tape drives; disk/drum storage units; printers and any other peripheral or auxiliary equipment. Software packages should be coded to 53112. Equipment over $5K or more and useful life of more than one year must be purchased through Stanford Procurement. Yes No No Yes No
56851 SLAC PURCHASED CAPITAL EQUIPMENT Capital Equipment with a value of $5K or more and useful life of more than one year. Use of this code must be approved by SU Property Management Office (PMO). (No auto account mapping to SLAC exp. Type. This is a manual process by SLAC.) Yes No No Yes No
56860 SLAC EXPENDABLE MATL SUPL SVC Expendable Materials, Supplies and Services. Includes expenditures incurred to fabricate equipment where the aggregate cost is $5,000 or greater and the fabricated equipment has a useful life of more than one year (NASA – two years) upon completion. (Note expenditures for a fabrication must be assigned to a fabrication PTA.) Yes No No Yes No
56880 SLAC IDC – PROCUREMENT CHARGE Burden applied to cover costs of procuring, receiving and paying goods and services. Yes No No Yes No
56881 SLAC IDC – E-SHOP PROCURE CHARGE Burden applied to cover costs of procuring, receiving and paying goods purchased through SLAC's e-Procurement service. Yes No No Yes No
56882 SLAC IDC – G&A COSTS Burden applied to cover general and administrative costs of SLAC. Yes No No Yes No
56883 SLAC IDC – COMMON SITE SUPPORT Burden applied to cover common site support costs for work performed at SLAC. Yes No No Yes No
56884 SLAC IDC – SPECIAL INDIRECTS Burden applied at special rates (requires CFO approval). Yes No No Yes No
56885 SLAC IDC – SECURITY CHARGE Burden applied to cover security costs for non-DOE programs. Yes No No Yes No
56886 SLAC IDC – LAB DIRECTED RESEARCH DEVELOPMENT Burden applied to cover costs of Lab Directed Research and Development. Yes No No Yes No
56887 SLAC IDC – INSTIT. GENERAL PLANT PROJECT Burden applied to cover costs of Institutional General Plant Projects. Yes No No Yes No
56888 SLAC IDC – PROGRAM SUPPORT Burden applied to cover program support costs (based on the directorate where work was performed). Yes No No Yes No
56889 SLAC IDC – INSTITUTIONAL CAPITAL PROGRAM Burden applied to cover costs of the Institutional Capital Program. Yes No No Yes No
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Created
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Parent Created
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Category Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code		 Name From... To...
No Changes to Existing Expenditure Types and Object Codes
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Past Requests

Year Month
2014 August
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2013 December
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2011 December
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2010 December
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2009 November
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a HelpSU ticket.

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