Bulletin: Expenditure Type & Object Code Updates (Updated January 26, 2016)

>> Please visit Bulletin: Consolidating Select Expenditure Types for additional information about general / special purpose and data / non-data storage changes.

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

On this page:

New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Expenditure Type Created
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Created
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Parent Created
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Category Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code		 Name From... To...
52310 ALCOHOLIC BEVERAGES UNALLOWABLE 52310 ALCOHOLIC BEVERAGES UNALLOWABLE-Alcoholic beverages are always unallowable. When purchasing alcoholic beverages as part of a meal or food, the alcohol and all taxes and tips on the meal or food are coded to 52310. Use 52355, 52240, 52410 or 52420 for allowable meal or food costs. Charge entertainment to 52315. If desired, alcohol related to recruiting may be coded to 52235. Ref: A-21 J.3. See discussion tab for more detail. 52310 ALCOHOLIC BEVERAGES UNALLOWABLE-Alcoholic beverages are unallowable and are charged to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 where separate identification of alcohol independent of sales tax and tip is desired. Charge allowable meal and food costs to 52410, 52420, 52355 or 52240. See Admin Guide: 5.4.2, 5.4.3. Ref: Uniform Guidance 200.423.
52355 FOOD 52355 FOOD-Working meals, food purchased for meetings, staff training classes, in-house conferences, other food purchased for work including bottled water, coffee, tea, etc. Meals purchased when traveling should be coded as travel (524XX). Alcoholic beverages are charged to 52310. Fundraising and lobbying meals must be charged to 52320 and 55190. Alcohol may be charged to 52320 or 55190 if separate identification is desired. 52355 FOOD-All working meals, food purchased for meetings, staff training classes, in-house conferences, other food purchased for work including bottled water, coffee, tea, etc. Meals purchased when traveling are charged as travel (524XX). Charge alcoholic beverages to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 where separate identification of alcohol independent of sales tax and tip is desired. Fundraising and lobbying meals must be charged to 52320 and 55190. See Admin Guide: 5.4.2, 5.4.3. Ref: Uniform Guidance 200.423.
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Past Requests

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a HelpSU ticket.

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